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This chart is based on the Workflow Diagram on page 32 of “Getting Things Done”:

Getting Things Done: The Art of Stress-Free Productivity

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  • Allen’s streamlined process requires a bit of reading to put into practice, so pick up his classic book, Getting Things Done: The Art of Stress-Free Productivity, or check out some of his . also features in many of its posts.

    Join author and world-renowned productivity and time management expert David Allen as he walks you through his five-step process for Getting Things Done. He'll show you how to stay on top of your work and avoid feeling buried by it, while carving out space in your life to do more meaningful things. Learn how to capture, clarify, organize, reflect, and engage with tasks that are demanding your attention, and come away with a clear head and a clear focus.

    NEW for 2015: In an exclusive bonus chapter, David Allen answers some of the most frequently asked questions he receives about Getting Things Done, including why GTD is different and how it can scale for larger teams and organizations.

  • Looking to give your small business — and yourself — a productivity makeover? You may want to consider using Getting Things Done, a popular time- and task-management system.

    One of the core ideas of Getting Things Done is the concept of an inbox. Anything that comes to your mind and more importantly could distract you from what you are doing right now belongs in the inbox. I have my inbox in the middle of my main board called GTD. This is my daily starting point.
    To the left of the Inbox you have a list To Evernote. This list I use to archive any item I would like to keep in the future but dont need present right now. The cards are automatically synced to Evernote, more on this later.
    The next list is a calendar list. It is a chronologus order of things with deadlines or reminders for the future. This list is synced to my Google Calendar also more later on this.
    To the right of my inbox I have my Today list, probably the second most important list. These are all things I wish to accomplish today. Often this list gets pilled up a bit and you need to be realist of what you are able to accomplish.
    Next over is my Next Actions list. These are all things I need to do soon, but not today. You will quickly realize that often you need to prioritize as to what you can really do and what would be nice if you did but ultimately isn’t that urgent. The next list over is my Waiting For list. I keep all my items in there that I need to track and am interested in the outcome.

    Thanks to all our customers for 12 great years! We are no longer selling or supporting the Getting Things Done® Outlook® Add-In. For more information, read the letter from David Allen and NetCentrics. Please check the Knowledge Base as it has been updated with articles dealing with the most common customer support problems, including activation issues.

  • This guide was written to serve as a simple, pragmatic guide to the “getting things done” method. This run-through of the GTD method is meant to be brief. It’s written from one person’s perspective and other people would probably assess the importance of different aspects of GTD differently.

David Allen, Getting Things Done and GTD

To-do lists keep track of tasks we have to do, but they hardly ever provide actual motivation. A small tweak to your productivity method can solve that problem pretty quickly. All you need to do is start maintaining a “break list” instead, and you’ll find yourself more eager to get things done.